Online time date

Online time keeping- Keep a tab on your staff

Online time keeping is the new buzz word in the human resource management and employee relations. The fad is fast catching up the world over and today more and more companies, both modern and traditional brick and mortar types are implementing packages for enabling online time keeping and other related issues.

Benefits are many and far exceed the costs associated with the process. Online time keeping is something that is only going to stay and completely change the businesses are done and resources are managed. Let us have a look at how the concept of online time keeping has changed the business and job profile of a typical HR and pay roll manager.

In the traditional manner of recording attendance, physical registers are maintained and employees have to sign manually to mark the attendance. At the end of each month, days on which an employees was absent are counted manually and reasons for non attendance are recorded or explanations called for.

The data so generated is then transmitted to the pay roll section to prepare the pay checks of employee. However this system of time keeping is not ideal especially in light of the technological advancements which have made it possible to do it with the click of a mouse. Moreover in manual system, chances of error creeping in and proxy recording of attendance are also there leading to problems for managers and impeding productivity and efficiency in operations.

In online time keeping, all employees will be required to mark attendance through various possible systems such as bio metric access card, web page marking swipe card or other such instruments. The system will automatically record the time of such recording in and out events and take corrective action for missing attendance. Generation of various parameterized reports based on frequent late attendance, early exit, absence without leave, frequent leave taking, etc. may be generated without any effort.

Online time keeping is a great tool for management analysis and effective decision making. The system helps employees as well as they can make online applications for leaves, vacations and see the balances of their entitlements through click of a button. The system is error proof and no missing application or document which is often a cause of friction is there. Online time keeping is also cost effective in terms of man hours saved and paper work avoided to generate routine reports and analysis sheets.

Online time keeping system is also linked to the payroll system for calculation of salary and overtime. Again based on attendance recorded online, the system generates the salary for employees and work load reduces significantly in this regard. Thus if you also want to make a switchover to more effective way of HR processes, online time keeping is there to take care of your needs.